Overview

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• Adheres to best-practice purchasing strategy, process and results.
• Manages complex high-dollar acquisitions.
• Participates in cross-functional purchasing committee leadership.
• Manages all aspects of Request for Proposals (RFP), Request for Qualifying Information (RFQI), Information for Bid (IFB) and Request for Quote (RFQ) process. Quick question for you - click here
• Improves supplier sourcing, partnerships and performance.
• Manages contract administration, oversight and compliance.
• Manages every aspect of complex acquisitions requiring long-term contracts/agreements, ranging from vehicle Maintenance, Repairs, Operations (MRO) to technology systems buys.
• Conducts effective evaluations/analysis and determines best purchasing strategy for an upcoming buy, including; a) price analysis, b) lease vs. buy analysis, c) operating capital vs. lease analysis; d) sole/single justifications; e) market surveys; and f) technical evaluations.
• Partners across organization to plan and determine future purchasing needs by creating a purchasing plan, and providing full and open competition to the maximum extent possible.
• Participates in agency-wide decision making through collaboration with the Executive Leadership Team (ELT) and the KPI Team.
• Provides leadership in planning, organizing and managing integrated purchasing committees, from identification of requirements through contract administration.
• Develops, reviews and amends formal solicitations, RFPs and IFBs in accordance with Long Beach Transit (LBT) policies and procedures and applicable state and federal rules and regulations.
• Analyzes bids and proposals for responsiveness and responsibility and specifications conformance.
• Prepares award documentation and contractual agreements.
• Researches and evaluates suppliers based on best value.
• Creates successful supplier relationships, including expediting orders, resolving actual and potential delivery problems, implementing root cause corrections, as well as streamlining processes as necessary.
• Practices excellent negotiating strategies to procure the highest quality and timely acquisitions at the best possible price and in the correct amounts.
• Negotiates contracts, costs, terms and conditions.
• Tracks and compiles agency KPIs and other measurement reports to achieve organizational goals.
• Ensures statements of work are closely aligned with performance outcomes and cost estimates.
• Manages all aspects of contract administration, compliance and oversight.
• In partnership with the Purchasing Manager, contributes to a more consistent, cost-effective and standardized centralized purchasing process across the full procure to pay cycle.
• Purchases a broad range of buys, such as software systems, construction services, bus parts and vehicles.
• Plans, organizes and negotiates large complex acquisitions requiring long-term contracts.
• Uses the agency's software systems to create accurate, informative and timely reports.
• Other duties may be assigned.

Qualifications

• Operates with integrity and ethics in all business practices.
• Communicates effectively, precisely and persuasively both written and orally.
• Establishes and maintains effective and productive working relationships with internal and external customers.
• Plans, organizes and coordinates the work of an integrated project team.
• Resolves problems using initiative and innovation.
• Applies the highest ethical standards to all supplier interactions and negotiations.
• Develops and maintains positive working relationships with all stakeholders, including the ELT, staff, suppliers, internal auditors, project managers and the community at large.
• Knowledge of public contracting principles and procedures preferred.
• Knowledge of applicable local, federal and state contracting laws, rules and regulations governing policies related to procurement.
• Knowledge of full cycle procure to pay practices preferred.
• Knowledge of purchasing software solution system.
• Possesses intermediate to advanced skills in Excel and Enterprise Resource Planning (ERP) programs.

• A bachelor's degree from an accredited university is required, with emphasis in Business or Supply Chain Management preferred. A minimum of five (5) years in procurement and contract management is required. An equivalent combination of experience and education may be substituted.
• Experience with Federal Transit Administration (FTA) and public-funded procurements is desirable. 
• Experience managing internal stakeholder relationships and effective communication skills at all levels throughout the organization is preferred.
• Certification by a recognized professional organization is desirable.

Equal Opportunity Employer